In today’s world, there are numerous forms of communication available, from emails and text messages to phone calls and social media. However, when it comes to official business matters, nothing quite compares to the formality and professionalism of a well-written letter. Whether you are communicating with a government agency, a business partner, or a potential employer, a carefully crafted official letter can make all the difference in conveying your message clearly and effectively. In this blog post, we will explore the key elements of writing an official letter and provide some examples to help you get started.

Example 1

To

The Deputy Director (Inv-II)

Anti-Corruption Establishment

Quetta

 

Subject:      COMPLAINT NO. 01/2023 AGAINST SETTLEMENT STAFF MAUZA SARAKHULA, QUETTA.

 

Find enclosed herewith a complaint received from the landlords of Mauza Sara Gurgai, Quetta againstsettlement staff od Mauza Sara Khula, Quetta.

 

2. You are directed to verify the contents ofcomplaint and submit your report within 15 days, positively.

 

 

 

DIRECTOR

Anti Corruption Establishment

balochistan, quetta

 

 

 

Circulation:-

 

1. The Reader, Anti-Corruption Establishment Balochistan, Quetta.
2. The PA to the Director General, Anti-Corruption Establishment Balochistan, Quetta.

Example 2

To

The Chief Engineer Canal

Irrigation Department

Balochistan Quetta.

 

SUBJECT:    COMPLAINT NO. 33/2023 AGAINST authorities of irrigation department Jaffarabad

 

The Undersigned is directed to refer to the subject cited above and to state that above matter is under probe regarding embezzlement and corruption in the tenders on 23-12-2022 by the Irrigation DepartmentDrainage Dera Allah Yar.

 

2. In this regard you are requested to direct Executive Engineer Irrigation Drainage Naseerabad to furnish the complete following verified record/information of tender process floated on 23-12-2022 to this Establishment.

 

1. NIT,
2. Bidding Documents;

• Technical and financial proposals

1. Comparative statements,
2. List of participants
3. List of qualified and disqualified contractors along with their broachers

• Payment details along with copies of Cheques,
• Any other relevant record

 

The desired record/information be provided by 16-03-2023.

 

The matter may be treated on priority basis.

Example 3

To

The Deputy Director, Makran,

Anti-Corruption Establishment

Quetta

 

Subject:      COMPLAINT NO. 02/2023 AGAINST CHIEF OFFICER TURBAT

 

Find enclosed herewith a complaint received from Abdul Ghani Gull, Chairman Mutahida Qaumi Haq Rasan, Balochistan againstChief Officer, Turabat.

 

2. You are directed to verify the contents ofcomplaint and submit your report within 15 days, positively.

To

The Deputy Director, Makran,

Anti-Corruption Establishment

Quetta

 

Subject:      COMPLAINT NO. 03/2023 AGAINST LAND MAFIA TURBAT

 

Find enclosed herewith a complaint received from the Shopkeepers of Sona Bazar, TurbatagainstLand Mafias of Turbat.

 

2.                You are directed to verify the contents ofcomplaint and submit your report within 15 days, positively.

To

The Chief Engineer (Buildings)

C&W Department

Sibi Zone

 

SUBJECT:    COMPLAINT NO. 38/2023 AGAINST B&R AND LOCAL GOVERNMENT OFFICIALS JAFFARABAD

 

The Undersigned is directed to refer to the subject cited above and to state that the complaint against officers/officials of B&R and Local Government department is under investigation at this Establishment.

 

2. The Senior Superintendent of Police Jaffarabad has submitted that construction work of SSP house Jaffarabad was carried out by local Government under the supervision of B&R departmentJaffarabad and was completed on 08-12-2021. Contractor has used low quality material resultantly; the structure could not stand the recent rainfall of 2022. The house has faced its first rainfall and the floor of two bed rooms has caved in (copy of letter enclosed).

 

3. In this regard you are requested to nominate a focal/technical person of your department not below the rank of (B-17) who should submit his technical report to this Establishment within ten days.

 

4. It is further requested to direct the Executive Engineer (Buildings) to submit the following attested record alongwith his own comments and report into the matter to this Establishment for further investigation: –

 

1. PC-I;
2. Tender Documents;

• Measurement Book;

1. Completion certificate;
2. Work order;
3. Any other relevant record.

 

The matter may be treated on a priority basis.

To

The Deputy Director,(Inv-I)

Anti-Corruption Establishment

Quetta

 

Subject:      COMPLAINT NO. 06/2023 AGAINST IMRAN AKBRA QAMBRANI, XEN, PHE DEPARTMENT DISTRICT LASBELA AND OTHERS CASE NO. (14509)

 

Find enclosed herewith a complaint received through NAB vide No. (B)/CVC/(14509)/2022/381 dated 30^th December, 2022 against Imran Akbra Qambrani, Xen, PHE Department District Lasbela and others Case no. (14509).

 

2.                You are directed to verify the contents ofcomplaint and submit your report within 15 days, positively.

To

The Chief Engineer (Buildings)

C&W Department

Sibi Zone

 

SUBJECT:    COMPLAINT NO. 38/2023 AGAINST B&R AND LOCAL GOVERNMENT OFFICIALS JAFFARABAD

 

The Undersigned is directed to refer to the subject cited above and to state that the complaint against officers/officials of B&R and Local Government department is under investigation at this Establishment.

 

2. The Senior Superintendent of Police Jaffarabad has submitted that construction work of SSP house Jaffarabad was carried out by local Government under the supervision of B&R department jaffarabad and was completed on 08-12-2021. Contractor has used low quality material resultantly; the structure could not stand the recent rainfall of 2022. The house has faced its first rainfall and the floor of two bed rooms has caved in (copy of letter enclosed).

 

3. In this regard you are requested to nominate a focal/technical person of your department not below the rank of (B-17) who should submit his technical report to this Establishment within ten days.

 

4. It is further requested to direct the Executive Engineer (Buildings) to submit the following record to this Establishment for further investigation into the matter:-

 

1. PC-I;
2. Tender Documents;

• Measurement Book;

1. Completion certificate;
2. Work order;
3. Any other relevant record.

 

The matter may be treated on priority basis.

Deputy Director (Inv)

Anti Corruption Establishment

Naseerabad

 

On the complaint of Mr.Inayatullah Head master Govt: high school Sher Dil Behrani colony Dera Allah Yar District Jafar Abad the complaint No.11/2022 vide this office order No.DG/ACEQ/INV/2022/533-35 dated 3^rd February, 2022 regarding corrupt practices in the constriction of (06) additional rooms in Govt: Boys High School Sher Dil Behrani at Dera Allah Yar during the year of 2016 and the undersigned was deputed to probe into the matter thoroughly.

During the course of inquiry it was revealed through the obtained record that the construction of (06) additional rooms was approved under PSDP No.1429 FY: 2015-2016 with the estimated cost of Rs 8.219 (m) and the contract was awarded to M/S Muhammad Waris Government contractor by authorities of executing agency CW,PP&H District Jafar Abad in the month of June 2016 with the direction to complete the work within stipulated time. In the course of inquiry in order to verify the work done on site a Technical Expert  of CW ,PP&H District Jafar namely Mr.Ashiq Ali SDO came up with the following observation vide letter no. dated  .” It is found that only foundation work was done at the start of work , but later on the work was stopped due to the sudden death of the contractor, columns steel bars was cut off by the school administration so that the students may not be injured .Now earth has been filled , the foundation work has been buried in the ground”  vide letter No. 231 dated 23-05-2022 .It is pertinent to mention here that the work was was supposed to be completed in December 2016 ,which remained to be incomplete in 23^rd May,2022 and the deceased contractor was paid an amount of Rs 2450,250/=  asp  per record received during the probe. Moreover, the calculations and entries made in the ( MB ) Measurement Book reflects that the work is completed till Door Slab not actually verifying the work done on site which is genuinely till foundation and turned into remains due to Malafide and corrupt practices of the executing agency .

During the course of inquiry the allegations level against  Mr.Allaudin Baloch Executive Engineer and  Mr. Muhammad Azam Sub Divisional Officer stand proved  who fraudulently  made   advance payment to deceased contractor Muhammad Waris  causing  a loss to Government Exchequer Rs 2450,250/= by being involved in  corrupt practices  which  falls in the purview of criminal misconduct, as per approval of competent authority vide letter No.DG/ACEQ/INV/2022/2248-50 dated 11-08-2022  , a case is hereby registered against above mentioned  accused persons of CW ,PP&H District Jafar Abad ,Balochistan and its investigation is entrusted to the undersigned by the order of the Deputy Director (INV) Naseer Abad, Anti-Corruption Establishment Balochistan Quetta.

 

CIRCLE OFFICER

ANTI-CORRUPTION ESTATABLISHMENT

NASEER ABAD,DIVISION

 

DIRECTORATE OF ANTI CORRUPTION ESTABLISHMENT BALOCHISTAN, QUETTA

No. _______________/2023/ACEQ        Dated Quetta the ________ August, 2023

Copy forwarded to:

1. The Special Judge, Anti Corruption Balochistan, Quetta.
2. The Judicial Magistrate-IV, Quetta.
3. The Secretary, S&GAD/Director General Anti Corruption Establishment Balochistan, Quetta.
4. Senior Member Board of Revenue.
5. The Reader/P.A to the Director, Anti Corruption Establishment Balochistan, Quetta.

 

DEPUTY DIRECTOR (INV)

ANTI CORRUPTION ESTABLISHMENT

NASEER ABAD, DIVISION

To

The Circle Officer-1,

Anti-Corruption Establishment

Quetta

 

Subject:      COMPLAINT NO. 10/2023 AGAINST OFFICIALS OF WASA AND OTHERS

 

Find enclosed herewith a complaint received fromAbdul Ghani Kakar, Samiullah and Amar Din Agha, Aolasi Committee Kakar Colony Pashtoon Abad, Quetta, againstWASA officials and others for preparing bogus order for tube well.

 

2. You are directed to verify the contents ofcomplaint and submit your report within 15 days, positively.

On the complaint of Divisional Director Education (Schools) Kalat at Khuzdar Mr. Abdul Wahid Shakir Baloch Complaint No. 93/2022 vide letter No. Director/ACEQ/INV/2022/1748-49 dated 15^th June 2022, was registered against Mr. Muhammad Majeed Bhatti Ex-Principal GBMODHS Khuzdar/DEO Khuzdar, regarding corruption in Cluster Budget 2019-2020. The Assistant Investigation Officer Mr. Muhammad Yousaf was deputed to probe into the matter in the light of the Departmental report and further investigation. On the basis of the obtained record and evidence inquiry No. 3/Q/2022 was registered vide office order. 1984-84/2022/INV/ACEQ dated 4^th July 2022, with the approval of Competent Authority.

During the course of inquiry the relevant record was obtained and statements were recorded which revealed that Mr. Muhammad Majeed Bhatti was posted as Principal GBMOHS Khuzdar/DEO/DDO during the year 2020, and drawn the cluster budget 2019-2020 as 25 feeder schools amount Rs. 751179/= for repair works on 25-06-2020 cheque No. 171043 and out of 25 schools repair work was not carried out on 12 feeder schools and Rs. 338031/- was embezzled.

During the inquiry, the allegations leveled against Mr. Muhammad Majeed Bhatti Ex-Principal GBMOHS Khuzdar/DEO/DDO stand proved who fraudulently embezzled the cluster budget allocated for the repair of schools amounting Rs. 338031/- causing loss to Government Exchequer and has committed the offence, which falls under Section, 161/409/420/467/468/471 PPC R/W 5(2) Act-II 1947 and as per approval of the competent authority vide letter No. 11-13(12)/2023/SO-I(S&GAD) dated the 14^th February, 2023, GOVERNMENT OF BALOCHISTAN, SERVICES AND GEN: ADMN: DEPARTMENT (SECTION-I), a case is hereby registered against the accused Mr. Muhammad Majeed Bhatti and its investigation is entrusted to the undersigned by the order of the Deputy Director (INV-I), Anti-Corruption Establishment Balochistan Quetta.

To:              

The Executive Maintenance Division – I Quetta

C&W Department

Subject: Revamping civil security Quetta

please refer to the subject cited above. revamping master planning and allied. works are in progress in civil secretariate Quetta.

owing to the importance of the project and to ensure the proper implementation with the approved scope of work you are directed to provide the complete work plan, copy of master planning, pc-i of the project with pass an updated physical and finical progress of the project scope of work is ensured to be implemented in letter and spirit through ruler visiting of the project.

To

The Deputy Director (Inv-II)

Anti-Corruption Establishment

Quetta

 

Subject:      COMPLAINT NO. 11/2023 AGAINST OFFICERS / OFFICIALS OF B&R DEPARTMENT DISTRICT PISHIN AND OTHERS – (Case No. 260246)

 

Find enclosed herewith a complaint received through NAB vide No. (B)/CVC/260246/FS/2022/421 dated 21^stDecember, 2022 against Officers / Officials of B&R Department District Pishin and others.

 

2. You are directed to verify the contents ofcomplaint and submit your report within 15 days, positively.

 

 

 

DIRECTOR

Anti Corruption Establishment

balochistan, quetta

Circulation:-

 

1. The Reader, Anti-Corruption Establishment Balochistan, Quetta.
2. The PA to the Director General, Anti-Corruption Establishment Balochistan, Quetta.

Subject:      COMPLAINT NO. 12/2023 AGAINST BOGUS TRANSFER OF LAND AND BOGUS ACQUISITION MAUZA KOTWAL WIHALA BAZ KHASRA NO. 1415, 1418

 

Find enclosed herewith a complaint received from MR. Saifullah s/o Muhammad Ali Kakar through son Rafiullah Kakar Bazai against Bogus Land transfer of land Mauza Kotwal Whiala Baz Khasra No. 1415 and 1418.

 

You are directed to verify the contents of the complaint and submit your report within 15 days, positively.

KNOWLEDGE EXCHANGE VISIT

Introduction

First of all I would like to extend thanks and gratitude to GBP SMU for arranging such knowledge full and comprehensive exposure visit for the participants.

This is it not only added the exposure avenues but also contributed immensely in the new learning and knowledge of the participants. This will help a lot in future progress and implantation of the learning by the participants.

Report

Singapore consists of a mosaic cultural system. Its population is multi-racial consisting of 70% Chinese population. Meritocracy is the only pivotal criterion to any level of AT educational as well as administrative setup. Political consistency is another major contributing factor in the development of the country, as the continuity in policies and projects remained constant and uninterrupted.

The services sector is the backbone of the economy of the country contributing to two third of the total GDP. Wealth Management Services is the second in the world only after Switzerland. The population is 5.5 million only and Singapore is a wealthy child in a poor neighbourhood.

The prime priorities are the educational and economic sectors. Almost 90% of the total population resided in public housing praised by the government. Singapore stands second ranking in the world regarding Ease of doing business mechanisms. Meritocracy is the only criterion followed in the educational system in respect of everything else.

Self Reliance is the prime objective of the government whereby 0% of foreign loans and aid in the country. Since the 1970’s 0% unemployment vote prevails in the country where by right man for the right job is strictly observed and educational policies are modified according to this the demands of the business and economics sectors strictly. Singapore is one of the cleanest as well as the greenest country in the world.

Water is scarce in the country and they have developed means and ways to preserve every single drop of rainwater to be preserved and utilize it properly. Greenery and plantation is the prime factor contributing to the country. 0.8 hectares of area is dedicated per 1000 population in the whole of the country. In the 2000’s more than 40% of the area is covered by vegetation. They are presently working on a project whereby turning the country into a “city in nature” by 2030.